Vale S.A. (Registrant) |
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Date: May 18, 2011 | By: | /s/ Roberto Castello Branco | ||
Roberto Castello Branco | ||||
Director of Investor Relations | ||||
6.1. | unanimously, the present written minutes were approved in a summarized form as well as the
respective publication of the same, omitting the signatures of the present shareholders,
pursuant to article 130, §§1st and 2nd, of Law #6,404/76; |
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6.2. | by the majority of shareholders, the dissension and the voting abstentions forms received by
the Panel duly noted, the proposal by the Executive Officers Board, with favorable opinion by
the Board of Directors and the Fiscal Council, both issued on February 24, 2011, to increase
the capital, through the capitalization of reserves, without the issuance of new shares, as
follows: |
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PROPOSAL FOR A CAPITAL INCREASE THROUGH THE CAPITALIZATION OF RESERVES TO BE SUBMITTED TO
THE EXTRAORDINARY GENERAL SHAREHOLDER MEETING RESOLUTION. Dear Board of Directors Members,
the Executive Officers Board of Vale S.A. (Vale) hereby presents to the Board of Directors
the proposal to a capital increase through the capitalization of reserves. Article 199 of
Law #6404 (as amended by Law #11638) determines that the balance of the retained earnings,
except for the contingencies, tax incentives and unrealized income reserves, may not exceed
paidup capital. Once this limit is reached, the Shareholders Meeting shall resolve on the
application of the excess in the capital not fully paid, or increase capital, or in the
distribution of dividends. Having carried out the distribution of earnings from the fiscal
year ended December 31, 2010, the retained earnings exceeds the value of the paid-in
capital by R$22,487,917,040.69 (twenty-two billion, four hundred eighty seven million, nine
hundred and seventeen thousand, forty Reais and sixty-nine cents). As a result, the
Executive Officers Board proposes to increase the capital, without the issuance of new
shares, in the total amount of R$25,000,000,000.00 (twenty five billion Reais) comprised
(i) of part of the expansion/investment reserve in the amount of R$22,866,209,346.46
(twenty-two billion, eight hundred sixty-six |
million, two hundred and nine thousand, three
hundred and forty-six Reais and forty-six cents), (ii) of the gain on conversion in shares
reserve in the amount of R$1,867,210,267.80 (one billion, eight hundred sixty-seven
million, two hundred
and ten thousand, two hundred and sixty-seven Reais and eighty cents), and (iii) of the tax
incentive reserve in the amount of R$266,580,385.74 (two hundred sixty-six million, five
hundred and eighty thousand, three hundred and eighty-five Reais and seventy-four cents).
The capitalization of the reserves shall be done without changing the number of shares or
distribution of new shares among the current shareholders, does not applying, therefore,
the paragraph 3 of Article 169 of Law # 6404/76. The proposed capital increase shall be
deemed as an accounting increase, in which the amount of the reserve account is reassigned
to the capital account. The current proposal does not bear economic consequences, since it
is considered a transfer within the equity account. As a consequence, after capitalization
of the above mentioned reserves, Vales paid-in share capital will be increased from
R$50,000,000,000.00 (fifty billion Reais) to R$75,000,000,000.00 (seventy-five billion
Reais). As a result of the approval of the capital increase proposal, the caput of Article
5 of Vales Bylaws shall be amended to read as follows: Article 5 The paid-up capital
amounts to R$75,000,000,000.00 (seventy-five billion Reais) corresponding to 5,365,304,100
(five billion, three hundred and sixty-five million, three hundred and four thousand and
one hundred) shares, being R$45,524,788,827.91 (forty-five billion, five hundred and
twenty-four million, seven hundred and eighty-eight thousand, eight hundred and
twenty-seven Reais and ninety-one cents), divided into 3,256,724,482 (three billion, two
hundred and fifty-six million, seven hundred and twenty-four thousand, four hundred and
eighty-two) common shares and R$29,475,211,172.09 (twenty-nine billion, four hundred and
seventy-five million, two hundred and eleven thousand, one hundred and seventy-two Reais
and nine cents), divided into 2,108,579,618 (two billion, one hundred and eight million,
five hundred and seventy-nine thousand, six hundred and eighteen) preferred Class A
shares, including 12 (twelve) golden shares, all without nominal value. This proposal
comprehends the capitalization of the capital reserves and the evolution of the capitals
worth as follows: Current paid-in capital R$50,000,000,000.00; Expansion/investment
reserve R$22,866,209,346.46; Gain on conversion in shares reserve R$1,867,210,267.80;
Tax incentive reserve R$266,580,385.74; New paid-in capital R$75,000,000,000.00. Being
thus duly explained, we hereby submit this proposal to the Members of the Board of
Directors, in accordance with the resolutions of the Executive Officers Board. Rio de
Janeiro, February 21, 2011. Roger Agnelli, Chief Executive Officer; Guilherme Perboyre
Cavalcanti, Chief Financial Officer and Investor Relations; Carla Grasso, Executive
Director of Human Resources and Corporative Services; Eduardo de Salles Bartolomeo,
Executive Director of Integrated Operations; Mario Alves Barbosa Neto, Executive Director
of Fertilizers; Eduardo Jorge Ledsham,Executive Director of Exploration, Energy and
Projects; Tito Botelho Martins, Executive Director of Bases Metal Operations; José Carlos
Martins, Executive Director of Marketing, Sales and Strategies |
Thus, it was further resolved unanimously, that the wording of Article 5 of Vales Bylaws
shall read as follows: |
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Article 5º The paid-up capital amounts to R$75,000,000,000.00 (seventy-five billion
Reais) corresponding to 5,365,304,100 (five billion, three hundred and sixty-five million,
three hundred and four thousand and one hundred) shares, being R$45,524,788,827.91
(forty-five billion, five hundred and twenty-four million, seven hundred and eighty-eight
thousand, eight hundred and twenty-seven Reais and ninety-one cents), divided into
3,256,724,482 (three billion, two hundred and fifty-six million, seven hundred and
twenty-four thousand, four hundred and eighty-two) common shares and R$29,475,211,172.09
(twenty-nine billion, four hundred and seventy-five million, two hundred and eleven
thousand, one hundred and seventy-two Reais and nine cents), divided into 2,108,579,618
(two billion, one hundred and eight million, five hundred and seventy-nine thousand, six
hundred and eighteen) preferred Class A shares, including 12 (twelve) golden shares, all
without nominal value. |
Fábio Eduardo de Pieri Spina | ||||
Secretary | ||||
I. | the exploitation of mineral deposits in Brazil and abroad by means of extraction, processing,
industrialization, transportation, shipment and commerce of mineral assets; |
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II. | the building and operation of railways and the exploitation of own or
third party rail traffic;
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III. | the building and operation of own or third party marine terminals,
and the exploitation of nautical activities for the provision of
support within the harbor; |
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IV. | the provision of logistics services integrated with cargo transport,
comprising generation, storage, transshipment, distribution and
delivery within the context of a multimodal transport system; |
V. | the production, processing, transport, industrialization and commerce of all and any source
and form of energy, also involving activities of production, generation, transmission,
distribution and commerce of its products, derivatives and subproducts; |
VI. | the carrying-on, in Brazil or abroad, of other activities that may be of direct or indirect
consequence for the achievement of its corporate purpose, including research,
industrialization, purchase and sale, importation and exportation, the exploitation,
industrialization and commerce of forest resources and the provision of services of any kind
whatsoever; |
VII. | constituting or participating in any fashion in other companies, consortia or associations
directly or indirectly related to its business purpose. |
§ 1 | The shares are common shares and preferred shares. The preferred shares comprise class A
and special class. |
§ 2 | The special class preferred share shall belong exclusively to the Federal Government. In
addition to the other rights which are expressed and specifically attributed to these shares
in the current By-Laws, the special class shares shall possess the same rights as the class A
preferred shares. |
§ 3 | Each common, class A preferred share and special class shares shall confer the right to
one vote in decisions made at General Meetings, the provisions of § 4 following being
observed. |
§ 4 | The preferred class A and special shares will have the same political rights as the
common shares, with the exception of voting for the election of Board Members, excepting the
provisions set forth in §§ 2 and 3 of Article 11 following, and also the right to elect and
dismiss one member of the Fiscal Council, and its respective alternate. |
§5 | Holders of class A preferred and special class shares shall be entitled to receive
dividends calculated as set forth in Chapter VII in accordance with the following criteria: |
a) priority in receipt of dividends specified in § 5 corresponding to: (i) a minimum of 3%
(three percent) of the stockholders equity of the share, calculated based on the financial
statements which served as reference for the payment of dividends, or (ii) 6% (six percent)
calculated on the portion of the capital formed by this class of share, whichever higher; |
b) entitlement to participate in the profit distributed, on the same conditions as those
for common shares, once a dividend equal to the minimum priority established in accordance
with letter a above is ensured; and |
c) entitlement to participate in any bonuses, on the same conditions as those for common shares, the priority specified for the distribution of dividends being observed. |
§6 | Preferred shares shall acquire full and unrestricted voting rights should the company fail
to pay the minimum dividends to which they are entitled during 3 (three) consecutive fiscal
years, under the terms of §5 of Article 5. |
§ 1 | The Board of Directors shall determine the conditions for issuance, including the price
and the period of time prescribed for paying up. |
§ 2 | At the option of the Board of Directors the preemptive right in the issuance of shares,
bonds convertible into shares and subscription bonuses, the placement of which on the market
may be by sale on the stock exchange or by public subscription as per the prescriptions set
forth in Law no. 6.404/76, may be rescinded. |
§ 3 | Provided that the plans approved by the General Meeting are complied with, the company
shall be entitled to delegate the option of share purchase to its administrators and
employees, with shares held in Treasury or by means of the issuance of new shares, the
shareholders preemptive right being excluded. |
I. | change of name of the company; |
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II. | change of location of the head office; |
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III. | change of the corporate purpose with reference to mineral exploitation; |
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IV. | the winding-up of the company; |
V. | the sale or cessation of the activities of any part or of the whole of the following
categories of the integrated iron ore systems of the company: (a) mineral deposits, reserves
and mines; (b) railways; (c) ports and marine terminals; |
VI. | any alteration of the rights assigned to the types and classes of the shares issued by the
company in accordance with the prescriptions set forth in the present By-Laws; |
VII. | any alteration of the present Article 7 or of any of the other rights assigned to the special
class share by the present By-Laws. |
§ 1 | An extraordinary Shareholders General Meeting shall be competent to discuss the subjects
specified in Article 7. |
§ 2 | The holder of the special class share shall be formally requested by the company to
attend for the purpose of discussing the subjects specified in Article 7 by means of personal
correspondence addressed to its legal representative, a minimum period of notice of 15
(fifteen) days being given. |
§ 3 | Should the holder of the special class share be absent from the General Meeting called
for this purpose or should it abstain from voting, the subjects specified in Article 7 shall
be deemed as having been approved by the holder of the said special class. |
§1 | The members of the Board of Directors and the Executive Board shall take office by means of
signing the Minute Book of the Board of Directors or the Executive Board, as the case may be. |
§2 | The term of office of the members of the Board of Directors and the Executive Board shall
be extended until their respective successors have taken office. |
§3 | The General Meeting shall fix the overall amount for the remuneration of the
administrators, benefits of any kind and allowances being included therein, taking into
account the responsibilities of the administrators, the time devoted to the performance of
their duties, their competence and professional repute and the market value of their duties,
their competence and professional repute and the market value of their services. The Board of
Directors shall apportion the fixed remuneration among its members and the Executive Board. |
§4 | The Board of Directors shall be supported by technical and consultant bodies, denominated
Committees, regulated as set forth in Section II Committees hereinafter. |
§1 | The term of office of the members of the Board of Directors shall be 2 (two) years, their
re-election being permitted. |
§2 | Under the terms of Article 141 of Law # 6,404/76, 1 (one) member and his alternate of the
Board of Directors, may be elected and removed, by means of a separate vote at the general
meeting of shareholders, excluding the controlling shareholder, by the majority of holders,
respectively, of: |
I common shares representing at least 15% (fifteen percent) of the total shares with
voting rights; and |
§3 | Having ascertained that neither the holders of common shares or preferred shares have
respectively formed the quorum required in sections I and II of §2 above, they shall be
entitled to combine their shares to jointly elect a member and an alternate to the Board of
Directors, and in such hypothesis the quorum established in section II of §2 of this Article
shall be observed. |
§4 | The entitlement set forth in §2 of this Article may only be exercised by those shareholders
who are able to prove uninterrupted ownership of the shares required therein for a period of
at least 3 (three) months, immediately prior to the general shareholders meeting which elected
the members of the Board of Directors. |
§5 | From among the 11 (eleven) effective members and their respective alternates of the Board
of Directors, 1 (one) member and his alternate shall be elected and/or removed, by means of a
separate vote, by the employees of the company. |
§6 | The Chairman and the Vice-Chairman of the Board of Directors shall be elected among the
members thereof during a Meeting of the Board of Directors to be held immediately after the
General Meeting which has elected them. |
§7 | In the case of impediment or temporary absence, the Vice-Chairman shall replace the
Chairman, and during the period of such replacement the Vice-Chairman shall have powers
identical to those of the Chairman, the alternate of the Chairman |
being nevertheless entitled to exercise the right to vote in his capacity as a member of
the Board of Directors. |
§8 | Should a vacancy occur in the office of Chairman or Vice-Chairman, the Board of Directors
shall elect the respective alternates in the first Meeting to be held after the vacancy. |
§9 | During their impediments or temporary absences, the members of the Board of Directors shall
be replaced by their respective alternates. |
§10 | Should a vacancy occur in the office of a member of the Board of Directors or of an
alternate, the vacancy shall be filled by nomination by the remaining members of an alternate
who shall serve until the next General Meeting, which shall decide on his election. Should
vacancies occur in the majority of such offices, a General Meeting shall be convened in order
to proceed with a new election. |
§11 | Whenever the Board of Directors is elected under the multiple vote regime, as established
in Article 141 of Law # 6,404/1976, the Chairman of the shareholders meeting shall inform
those shareholders present that the share which elected a member of the Board of Directors, by
means of a separate vote in accordance with §§2 and 3 of Article 11, may not participate in
the multiple vote regime and, evidently, may not participate in the calculation of the
respective quorum. Once the separate vote has been held, then the ratio may be definitively
defined in order to proceed with the multiple vote. |
§12 | With the exception of the effective members and their respective alternates, elected by means
of separate vote, respectively, by the employees of the company and by the holders of
preferred shares, under section II, §2 of Article 11, whenever the election for the Board of
Directors is held under the multiple vote regime, the removal of any member of the Board of
Directors, effective or alternate, by the general shareholders meeting, shall imply in the
removal of the other members of the Board of Directors, and consequently a new election shall
be held; in other cases of vacancy, in the absence of an alternate, the first general
shareholders meeting shall elect the whole Board. |
§13 | Whenever, cumulatively, the election of the Board of Directors is held under the multiple
vote system and the holders of common shares or preferred shares or company employees exercise
the right established in §§ 2, 3 and 5 above, the shareholder or group of shareholders under
vote agreement who hold over 50% (fifty percent) of shares with voting rights, shall be
ensured the right to elect officers in a number equal to those elected by the other
shareholders, plus one, irrespective of the number of officers established in the caption of
Article 11. |
§14 | The Board of Directors shall have a Secretary, appointed by the Chairman of the Board of
Directors, who shall necessarily be an employee or administrator of the company, in whose
absence or impediment shall be replaced by another employee or administrator as designated by
the Chairman of the Board of Directors. |
§1 | The minutes of the meetings of the Board of Directors shall be recorded in the Book of
Minutes of Meetings of the Board of Directors which, after having been read and approved by
the officers present at the meetings, shall be signed in a number sufficient to constitute the
majority necessary for approval of the subjects examined. |
§2 | The Secretary shall be responsible for the recording, distribution, filing and safeguard of
the respective minutes of the meetings of the Board of Directors, as well as for the issuance
of abstracts of the minutes and certificates of approvals of the Board of Directors. |
I. | electing, evaluating and at any time removing the Executive Officers of the company, and
assigning functions to them; |
II. | distributing the remuneration established by the general shareholders meeting among its members and those of the Executive
Board; |
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III. | assigning the functions of Investor Relations to an Executive Officer; |
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IV. | approving the policies relating to selection, evaluation, development and remuneration of members of the Executive Board; |
V. | approving the companys human resources general policies as submitted to it by the Executive
Board; |
VI. | establishing the general guidance of the business of the company,
its whollyowned subsidiary companies and controlled companies; |
VII. | approving the strategic guidelines and the strategic plan of the
company submitted annually by the Executive Board; |
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VIII. | approving the companys annual and multi-annual budgets, submitted
to it by the Executive Board; |
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IX. | monitoring and evaluating the economic and financial performance of
the company, and may request the Executive Board to provide reports
with specific performance indicators; |
X. | approving investments and/or divestiture opportunities submitted by the Executive Board which
exceed the limits established for the Executive Board as defined by the Board of Directors; |
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XI. | issuing opinions on operations relating to merger, split-off, incorporation
in which the company is a party, as well as share purchases submitted by the
Executive Board; |
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XII. | with the provisions set forth in Article 2 of the present By-Laws being
complied with, making decisions concerning the setting-up of companies, or its
transformation into another kind of company, direct or indirect participation
in the capital of other companies, consortia, foundations and other
organizations, by means of the exercise of rights withdrawal, the exercise of
non-exercise of rights of subscription, or increase or sale, both direct and
indirect, of corporate equity, or in any other manner prescribed by law,
including but not limited to, merger, split-off and incorporation in companies
in which it participates; |
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XIII. | approving the corporate risks and financial policies of the company
submitted by the Executive Board; |
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XIV. | approving the issuance of simple debentures, not convertible into share and
without collateral submitted by the Executive Board; |
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XV. | approving the accounts of the Executive Board,
substantiated in the Annual Report and the Financial
Statements, for subsequent submission to the Ordinary
General Meeting; |
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XVI. | approving the employment of profit for the year, the
distribution of dividends and, when necessary, the
capital budget, submitted by the Executive Board, to
the later direction to the appreciation of the
Ordinary Shareholders Meeting; |
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XVII. | selecting and removing external auditors of the
company, based on the Fiscal Councils
recommendation, in accordance with section (ii) of
§1º of Article 39; |
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XVIII. | appointing and removing the person responsible for
the internal auditing and for the Ombud of the
company, who shall report directly to the Board of
Directors; |
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XIX. | approving the policies and the annual audit plan of
the company submitted by the person responsible for
internal auditing, as well as to acknowledge the
respective reports and determine the adoption of
necessary measures; |
XX. | overseeing the management of the company by the
Executive Officers and examining at any time, the
books and documents of the Company, requesting
information about contracts signed or about to be
signed, and about any other actions, in order to
ensure the financial integrity of the Company; |
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XXI. | approving alterations in corporate governance rules,
including, but not limited to, the process of
rendering of accounts and the process of disclosure
of information; |
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XXII. | approving policies of employee conducts based on
ethical and moral standards described in the Code of
Ethics of the Company, to be observed by all
administrators and employees of the Company, its
subsidiaries and controlled companies; |
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XXIII. | approving policies to avoid conflicts of interests
between the Company and its shareholders or its
administrators, as well as the adoption of the
measures considered necessary in the event such
conflicts arise; |
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XXIV. | approving policies of corporate responsibility of the
Company, mainly those related to: the environment,
health and labor safety, and social responsibility of
the Company, submitted by the Executive Board; |
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XXV. | establishing criteria for the Executive Board in
relation to the purchase of, sale of and placing of
liens on fixed assets and for the constitution of
encumbrances, the provisions set forth in Article 7
of the present By-Laws being complied with; |
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XXVI. | approving the provision of guarantees in general, and
establishing criteria for the Executive Board in
relation to the contracting of loans and financing
and for the signing of other contracts; |
XXVII. | establishing criteria for the Executive Board in relation to the signing of commitments,
waiving of rights and transactions of any nature, except for the waiver of its preemptive
rights in the subscription and purchase of shares, under section XII of Article 14; |
XXVIII. | approving any matters which are not the competence of the Executive Board, under the terms
of the present By-Laws, as well as matters whose limits exceed the criteria established for
the Executive Board, as established in Article 14; |
XXIX. | approving any reformulation, alteration, or amendment of shareholders agreements or
consortia contracts, or of agreements among the shareholders or among the consortia parties of
companies in which the company participates, as well as approving the signing of new
agreements and/or consortia contracts that address subjects of this nature; |
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XXX. | authorize the negotiation, signing or alteration of contracts of any kind of value between
the company and (i) its shareholders, either directly or through intermediary companies (ii)
companies which directly or indirectly participate in the capital of the controlling
shareholder or which are controlled, or are under joint control, by companies which
participate in the capital of the controlling shareholder, |
and/or (iii) companies in which the controlling shareholder of the company participates, and
the Board of Directors may establish delegations, with standards and procedures, which meet
the requirements and nature of the operations, without prejudice of keeping the
aforementioned group duly informed of all company transactions with related parties; |
XXXI. | expressing its opinion regarding any matter to be submitted to the General Meeting of
Shareholders; |
XXXII. | authorizing the purchase of shares of its own issuance for maintenance in treasury,
cancellation or subsequent sale; |
XXXIII. | approving the recommendations submitted by the Fiscal Council of the Company in the exercise
of its legal and statutory attributions. |
§1 | The Board of Directors shall be responsible for appointing, as submitted by the Executive
Board, the persons who shall form part of the Administrative, Consulting and Audit bodies of
those companies and organizations in which the company participates, directly or indirectly. |
§2 | The Board of Directors may, at its discretion, delegate the assignment mentioned in the
prior paragraph to the Executive Board. |
§1 | The Board of Directors, at its discretion, may also establish, for its consulting support,
other committees to fulfill consultant or technical tasks, other than those permanent
committees as set forth in the caption of this Article. |
§2 | The members of the committees shall be remunerated as established by the Board of
Directors, and those members who are administrators of the company shall not be entitled to
additional remuneration for participating on the committees. |
§1 | The committees established within the company shall not have decision making power and
their reports and proposals shall be submitted to the Board of Directors for approval. |
§2 | The committees reports do not constitute a necessary condition for the presentation of
matters for scrutiny and approval by the Board of Directors. |
I | issuing reports on the human resources general policies of the Company submitted by the
Executive Board to the Board of Directors; |
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II | analyzing and issuing reports to the Board of Directors on the restatement of
remuneration of members of the Executive Board; |
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III | submitting and ensuring up-to-dateness of the performance evaluation methodology of the
members of the Executive Board; and |
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IV | issuing reports on health and safety policies proposed by the Executive Board. |
I | issuing reports on the strategic guidelines and the strategic plan submitted annually by
the Executive Board; |
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II | issuing reports on the companys annual and multi-annual investment budgets submitted by
the Executive Board to the Board of Directors; |
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III | issuing reports on investment and/or divestiture opportunities submitted by the Executive
Board to the Board of Directors; and |
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IV | issuing reports on operations relating to merger, split-off, incorporation in which the
company and its controlled subsidiaries are a party, and on share purchases submitted by
the Executive Board to the Board of Directors. |
I | issuing reports on the corporate risks and financial policies and the internal financial
control systems of the Company; and |
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II | issuing reports on the compatibility between the remuneration level of shareholders and
the parameters established in the annual budget and financial scheduling, as well as its
consistency with the general policy on dividends and the capital structure of the
company. |
I | recommending the appointment of the person responsible for the internal auditing of the
Company to the Board of Directors ; |
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II | issuing reports on the policies and the Companys annual auditing plan submitted by the
employee responsible for internal auditing, and on its execution; |
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III | tracking the results of the Companys internal auditing, and identifying, priorizing, and
submitting actions to be accompanied by the Executive Board to the Board of Directors;
and |
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IV | analyzing the Annual Report, as well as the Financial Statements of the company and
making recommendations to the Board of Directors. |
I | evaluating the efficiency of the companys governance practices and the workings of the
Board of Directors, and submitting improvements; |
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II | submitting improvements to the code of ethics and in the management system in order to
avoid conflicts of interests between the company and its shareholders or company
administrators; and |
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III | issuing reports on potential conflicts of interest between the company and its
shareholders or administrators, and |
IV | issuing reports on policies related to the Companys institutional social
responsibilities, such as environmental-related issues and the Companys social
responsibilities, proposed by the Executive Board. |
§1 | The Chief Executive Officer shall submit to the Board of Directors the names of candidates
for the Executive Board with renowned knowledge and specialization in the subject of
responsibility of the respective operational area, and may also at any time submit to the
Board of Directors a motion to remove. |
§2 | The Executive Officers shall have their individual duties defined by the Board of
Directors. |
§3 | The management term of the members of the Executive Board shall be 2 (two) years, and
re-election shall be permitted. |
§1º | In the case of an impairment which temporarily impedes the Chief Executive Officer from
performing his respective duties, the Chief Financial Officer shall assume, in addition to his
own legal, statutory, and regulatory rights and responsibilities, the legal, statutory, and
regulatory responsibilities of Chief Executive Officer, provided that the Board of Directors
ratifies such replacement. In the case of the Chief Executive Officers temporary absence or
leave due to extraordinary circumstances, the Chief Executive Officer shall designate his own
substitute, who shall assume all legal, statutory, and regulatory rights and responsibilities
of the Chief Executive Officer. |
§2º | In the case of an impairment which temporarily impedes an Executive Officer from performing
his respective duties or in the case of an Executive Officers temporary |
absence or leave due to extraordinary circumstances, such Executive Officer shall be
replaced, in accordance with the Chief Executive Officers nomination, by any of the other
Executive Officers, and such nominated Executive Officer shall assume, in addition to his
own legal, statutory, and regulatory rights and responsibilities, the legal, statutory, and
regulatory responsibilities of the temporarily impaired or absent Executive Officer,
excluding voting rights at Executive Board meetings, for the duration of the temporarily
impaired or absent Executive Officers term. |
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§3º | Should there be a permanent vacancy in the position of Executive Officer, the Chief
Executive Officer shall select a substitute officer and submit such officers name to the
Board of Directors who shall appoint such substitute officer to complete the remaining term of
the vacant executive officer. |
§4º | Should there be a permanent vacancy in the position of the Chief Executive Officer, the
Chief Financial Officer shall replace the Chief Executive Officer and shall assume the duties,
rights, and responsibilities of both the Chief Executive Officer and the Chief Financial
Officer, until the Board of Directors holds an election to fill the position of Chief
Executive Officer. |
§1 | When there is no consent among members of the Board, the Chief Executive Officer may (i)
withdraw the issue from the agenda, (ii) attempt to form a majority, with the use of his
casting vote or, (iii) in the interests of the company and by grounded presentation, decide
individually on the matters raised for joint approval, including those listed in Article 32,
and in respect of the exceptions stated in §2 following; |
§2 | Decisions relating to annual and multi-annual budgets and to the strategic plan and the
Annual Report of the company shall be taken by majority vote, considered to be all Executive Officers, provided that the favorable vote of the Chief Executive Officer is
included therein. |
§3 | The Chief Executive Officer shall inform the Board of Directors the utilization of the
prerogative concerning item (iii), §1 stated above, in the first Board of Directors meeting
which succeed the corresponding decision. |
I |
approving the creation and elimination of Executive Departments subordinated to each Executive Director; | |
II |
preparing and submitting to the Board of Directors the companys general policies on human resources, and executing the approved policies; | |
III |
complying with and ensuring compliance with the general guidelines and business policies of the Company laid down by the Board of Directors; | |
IV |
preparing and submitting, annually, to the Board of Directors, the companys strategic guidelines and the strategic plan, and executing the approved strategic plan; | |
V |
preparing and submitting the Companys annual and multi-annual budgets to the Board of Directors, and executing the approved budgets; | |
VI |
planning and steering the companys operations and reporting the companys economic and financial performance to the Board of Directors, and producing reports with specific performance indicators; | |
VII |
identifying, evaluating and submitting investment and/or divestiture opportunities to the Board of Directors which exceed the limits of the Executive Board as defined by the Board of Directors, and executing the approved investments and/or divestitures; | |
VIII |
identifying, evaluating and submitting to the Board of Directors operations relating to merger, split-off, incorporation in which the company is a party, as well as share purchases, and conducting the approved mergers, split-offs, incorporations and purchases; | |
IX |
preparing and submitting the companys finance policies to the Board of Directors, and executing the approved policies; | |
X |
submitting to the Board of Directors the issuance of simple debentures, not convertible into shares and without collateral; | |
XI |
defining and submitting to the Board of Directors, after the drawing up of the balance sheet, the employment of profit for the year, the distribution of company dividends and, when necessary, the capital budget; | |
XII |
preparing in each fiscal year the Annual Report and Financial Statements to be submitted to the Board of Directors and the General Meeting; |
XIII |
adhere to and encourage adhesion to the companys code of ethics, established by the Board of Directors; | |
XIV |
preparing and submitting to the Board of Directors the companys policies on corporate responsibility, such as the environment, health, safety and social responsibility, and implementing the approved policies; | |
XV |
authorizing the purchase of, sale of and placing of liens on fixed and non fixed assets including securities, the contracting of services, the company being the provider or receiver of such, being empowered to establish standards and delegate powers, all in accordance with the criteria and standards established by the Board of Directors; | |
XVI |
authorizing the signing of agreements, contracts and settlements that constitute liabilities, obligations or commitments on the company, being empowered to establish standards and delegate powers, all in accordance with the criteria and standards established by the Board of Directors; | |
XVII |
propose to the Board of Directors any reformulation, alteration, or amendment of shareholders agreements or of agreements among the shareholders of companies in which the company participates, as well as suggesting the signing of new agreements and consortia contracts that address subjects of this nature; | |
XVIII |
authorizing the opening and closing of branch offices, subsidiary branch offices, depots, agencies, warehouses, representative officer or any other type of establishment in Brazil or abroad; | |
XIX |
authorizing the undertaking of commitments, waiver of rights and transactions of any nature, liens on securities being excepted, under the terms of section XII of Article 14, being empowered to establish standards and delegate powers in accordance with the criteria and standards established by the Board of Directors; | |
XX |
establishing and informing the Board of Directors on the individual limits of the Executive Officers, in respect of the limits of the Executive Board jointly, as established by the Board of Directors; | |
XXI |
establishing, based on the limits fixed for the Board of Directors, the limits throughout the whole of the companys administrative organization hierarchy. |
§1 | The Executive Board shall be empowered to lay down voting guidelines to be followed at the
General Meetings by its proxies in the companies, foundations and other organizations in which
the company participates, directly or indirectly, the investment plans and programs of the
company, as well as the respective budgets being complied with, the limit of responsibility
being observed as regards, among others, indebtedness, the sale of assets, the waiver of
rights and the reduction of corporate equity investments. |
§ 2 | The Executive Board shall take steps to appoint persons who shall form part of the
Administrative, Consultant and Audit bodies of those companies and organizations in which the
company participates directly or indirectly. |
I | take the chair at meetings of the Executive Board; |
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II | exercise executive direction of the Company, with powers to coordinate and supervise the
activities of the other Executive Officers, exerting his best efforts to ensure faithful
compliance with the decisions and guidelines laid down by the Board of Directors and the
General Meeting; |
|
III | coordinate and supervise the activities of the business areas and units that are directly
subordinated to him; |
|
IV | select and submit to the Board of Directors the names of candidates for Executive Officer
posts to be elected by the Board of Directors, and also to propose the respective removal; |
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V | coordinate the decision making process of the Executive Board, as provided for in Article
31 of Subsection II Workings; |
|
VI | indicate, whom among the Executive Officers shall substitute an Executive Officer in case
of an impairment that temporarily impedes an officer from performing his respective duties
or temporary absence or leave, in compliance to Article 27 Subsection II Workings; |
|
VII | keep the Board of Directors informed about the activities of the company; |
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VIII | together with the other Executive Officers, prepare the annual report and draw up the balance sheet; |
I | organize the services for which they are responsible; |
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II | participate in meetings of the Executive Board, contributing to the definition of the policies to be
followed by the company and reporting on matters of the respective areas of supervision and
coordination; |
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III | comply with and ensure compliance with the policy and general guidance of the companys business laid
down by the Board of Directors, each Executive Officer being responsible for his business units and
specific area of activities; |
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IV | contract the services described in §2º of Article 39, in compliance with determinations of the Fiscal
Council. |
§ 1 | Except when otherwise required by law, proxies shall be appointed by a power of attorney
in the form of a private instrument in which the powers granted shall be specified, the term
of validity of powers of attorney ad negotia expiring on December 31 of the year in which it
is granted. |
§ 2 | The company may, moreover, be represented by a single proxy at the General Meetings of
shareholders of the companies, consortia and other organizations in which it participates or
for acts arising out the exercise of powers specified in a power of attorney ad judicia or:
(a) at agencies at any level of government, customs houses and public service concessionaires
for specific acts for which a second proxy is not necessary or not permitted; (b) for signing
of contract instruments in solemnity or at which the presence of a second proxy is not
possible; (c) for signing of documents of any kind which imply in an obligation for the
company whose monetary limits shall be established by the Executive Board. |
§ 3 | In the case of commitments assumed abroad, the company may be represented by a single
member of the Executive Board, or by an attorney in-fact with specific and limited powers
according to the present By-Laws. |
§ 4 | Summons and judicial or extrajudicial notifications shall be made in the name of the
Executive Officer responsible for Investor Relations, or by proxy as established in § 1 of
this Article. |
(i) | to establish the procedures to be adopted by the Company to receive, process and
treat denunciations and complaints related to accounting, internal |
accounting controls and auditing matters, and ensure that the procedures for receiving
complaints will guarantee secrecy and anonymity to the complainants; |
(ii) | to recommend and assist the Board of Directors in the selection, remuneration and
dismissal of the external auditors of the Company; |
(iii) | to deliberate concerning the contracting of new services that may be rendered by the
external auditors of the Company; |
(iv) | to supervise and evaluate the work of the external auditors, and to direct the
management of the Company concerning any need to withhold the remuneration of the external
auditor, as well as to mediate any disputes between management and the external auditors
regarding the financial statements of the Company. |
I. | Depletion Reserve, to be constituted in accordance with prevailing fiscal legislation; |
II. | Investments Reserve, in order to ensure the maintenance and development of the main
activities which comprise the companys purpose, in an amount not greater than 50% (fifty
percent) of distributable net profit up to a maximum of the companys share capital. |