CANON INC.
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 6-K
Report of Foreign Issuer
Pursuant to Rule 13a-16 or 15d-16 of
the Securities Exchange Act of 1934
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For the month of |
September |
, 2007 |
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CANON INC.
(Translation of registrants name into English)
30-2,
Shimomaruko 3-Chome, Ohta-ku, Tokyo 146-8501, Japan
(Address of principal executive offices)
[Indicate by check mark whether the registrant files or will file annual reports under cover
Form 20-F or Form 40-F.
[Indicate by check mark whether the registrant by furnishing the information contained in this
Form is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under
the Securities Exchange Act of 1934.
[If Yes is marked, indicate below the file number assigned to the registrant in connection
with Rule 12g3-2(b):82-________
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly
caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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CANON INC. |
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(Registrant) |
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Date |
September 21, 2007 |
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By: |
/s/ Hiroshi Kawashimo |
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(Signature)* |
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Hiroshi Kawashimo Deputy Senior General Manager Global Finance Center Canon Inc. |
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*Print the name and title of the signing officer under his signature.
The following materials are included.
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The following is an overview of Corporate Governance at Canon Inc. |
The following is an overview of Corporate Governance at Canon Inc.
September 21, 2007
Canon Inc.
I. |
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Fundamental Policy Concerning Corporate Governance and Basic Information about
Capital Structure, Corporate Attributes, etc. |
In order to establish a sound corporate governance structure and continuously raise corporate
value, the Company believes that it is essential to improve management transparency and
strengthen management supervising functions. At the same time, a sense of ethics and mission held
by each executive and employee of a company is very important in order to achieve continuous
corporate growth and development.
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Percentage of Shares Held by Foreign Investors |
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30% and above |
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Overview of Major Shareholders (as of June 30, 2007) |
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Name of Shareholders |
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Number of Shares Held |
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Shareholding Ratio (%) |
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The Dai-Ichi Mutual Life Insurance Co. |
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93,312,600 |
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7.00 |
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The Master Trust Bank of Japan, Ltd. (Trust Account) |
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75,717,600 |
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5.68 |
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Japan Trustee Services Bank, Ltd. (Trust Account) |
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69,653,500 |
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5.22 |
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Moxley & Co. |
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69,270,293 |
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5.19 |
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Nomura Securities Co., Ltd. |
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35,605,864 |
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2.67 |
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State Street Bank and Trust Company |
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34,617,128 |
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2.60 |
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State Street Bank and Trust Company 505103 |
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30,833,441 |
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2.31 |
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Mizuho Corporate Bank, Ltd. |
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28,419,736 |
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2.13 |
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BNP Paribas Securities (Japan) Limited |
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23,902,042 |
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1.79 |
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Sompo Japan Insurance Inc. |
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22,910,347 |
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1.72 |
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Note: Number
of treasury stock: 32,993,191 shares (Shareholding Ratio 2.47%). |
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3. Corporate Attributes |
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Stock Exchange Listings |
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Tokyo (1st Section), Osaka (1st Section), Nagoya (1st Section), Fukuoka (Existing Market) and Sapporo (Existing Market) |
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Fiscal Year-end |
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December |
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Sector |
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Electric appliances |
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Number of Employees (Consolidated) |
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1,000 and above |
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Net Sales (Consolidated) |
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1 trillion yen and above |
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Parent Company |
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NA |
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Number of Subsidiaries and Affiliates |
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100 and above but less than 300 |
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4. |
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Other Special Circumstances that may have a Material Impact on Corporate Governance (revised) |
NA
(The Company has 4 listed subsidiaries and 4 listed sub-subsidiaries. The Company respects the
independence of each company in its managerial decision-making and execution of duties.)
II. |
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Overview of Corporate Governance Structure in terms of the Organization of
Management regarding Managerial Decision-Making, Execution of Duty, Oversight and other
matters |
1. |
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Items Concerning Institutional Structure, Organizational Operation, etc. |
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Organizational Form |
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Company with a Board of Corporate Auditors |
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Directors |
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Chairman of the Board of Directors |
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Chairman of the Company (excluding the case when the chairman of the company concurrently holds position of president) |
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Number of Directors (revised) |
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27 |
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Elected Outside Directors |
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None |
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Reasons for Operating Under the Current Structure (revised)
Important business matters are discussed and ratified during meetings of the Board of Directors
and Executive Committee, which are, in principle, attended by all Directors. The Companys board
consists of 27 Directors. In order to make more rational and efficient decisions, the board is
composed entirely of Internal Directors who have well-developed knowledge of the Companys
affairs.
The Company has five Corporate Auditors, three of whom are Outside Corporate Auditors. In order
to ensure effective corporate governance, the Company employs diverse internal control systems,
including enhancing the structure and authority of its internal auditing; having Corporate
Auditors and the Corporate Audit Center work closely with the Accounting Auditors; and
establishing in 2004 the Corporate Ethics and Compliance Committee and Internal Control
Committee. These measures support the effective implementation of the Companys corporate
governance, while also making possible the maintaining and strengthening of this structure.
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Corporate Auditors |
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Existence or Nonexistence of a Board of Corporate Auditors |
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Exists |
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Number of Corporate Auditors |
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5 |
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Cooperation Between Corporate Auditors and Accounting Auditors (revised)
At the beginning of the year, the Corporate Auditors and the Board of Corporate Auditors receive
from the Accounting Auditors an outline of their audit plan and a report on important auditing
items on which the Corporate Auditors and the Board of Corporate Auditors express their opinion
with respect to validity. Also, the Corporate Auditors and the Board of Corporate Auditors,
maintain close cooperation with the Accounting Auditors and exchange opinions on such subjects as
the results of audits and the Accounting Auditors grasp of the Companys internal control
systems and their evaluation of risk.
Furthermore, in addition to observing the Accounting Auditors fieldwork and audit reviews as
necessary, the Corporate Auditors and the Board of Corporate Auditors always receive from the
Accounting Auditors an audit report that deals with the accounting audit of interim and year-end
accounts. Also, the Corporate Auditors and the Board of Corporate Auditors, maintaining constant
cooperation with the Accounting Auditors, may, from time to time, request to the Accounting
Auditors a report on the progress of their various audits.
Cooperation Between Corporate Auditors and Internal Auditing (revised)
At the beginning of the year, the Corporate Auditors and the Board of Corporate Auditors confirm
with the Corporate Audit Center, which serves as the Companys internal auditing division, the
outline of their internal audit plan and internal auditing subjects.
The Corporate Auditors and Board of Corporate Auditors receive from the Corporate Audit Center a
report on the audit and the evaluation after the conclusion of the internal audit on such
subjects as internal control systems. The Corporate Audit Center also reports individually on the
internal audit results regarding product quality, environmental issues, information security and
physical security, areas in which various relevant administrative divisions work very closely
with the Corporate Audit Center.
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Outside Corporate Auditors |
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Elected |
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Number of Outside Corporate Auditors |
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3 |
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Relation with the Company (1)
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Name |
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Occupation |
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Relation with the |
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Company |
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Tadashi Ohe
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Attorney
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A current Outside Director or Outside Corporate Auditor of another company |
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Yoshinobu Shimizu
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Certified Public Accountant
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A current Outside Director or Outside Corporate Auditor of another company |
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Minoru Shishikura
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Former employee of another company
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A current Outside Director or Outside Corporate Auditor of another company |
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Relation with the Company (2)
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Name |
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Supplementary |
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Reason(s) for Appointing |
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Information in Regard |
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the Relevant Outside |
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to Applicable Items |
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Corporate Auditor |
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Tadashi Ohe
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NA
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Insight and experience gained through being an attorney |
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Yoshinobu Shimizu
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NA
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Insight and experience gained through being a certified public accountant |
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Minoru Shishikura
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NA
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Insight and experience gained through many years working for a financial institution |
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Other Items Related to Major Activities of Outside Corporate Auditors (revised)
Outside Corporate Auditors conduct audits throughout the year based on the audit policy, audit
plan, audit methodology and the allocation of audit work, which are determined by the Board of
Corporate Auditors. In the Companys 106th Business Term (fiscal year 2006, which ended
December), the Outside Corporate Auditors of which there are three (two until March 30, 2007),
attended almost all of the meetings of the Board of Corporate Auditors and Board of Directors.
Incentives to Directors
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Implementation of Measures to Grant Incentives to Directors
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Not implemented |
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Supplementary Information in Regard to Applicable Items
With regard to the remuneration given to Directors, the Company calculates the amounts based on
the Directors individual contribution to the Company. The Company believes that this is an
appropriate remuneration system that compensates Directors for the execution of their duties.
Therefore, the Company does not grant or give stock options or other forms of incentive.
Director Remuneration
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Disclosure Method (revised)
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Annual Report filed with the Japanese government pursuant to the Securities and Exchange Law of Japan, Business Report |
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Disclosure Situation
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Aggregate amount of Director remuneration is disclosed |
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Supplementary Information in Regard to Applicable Items (revised)
As disclosed in our Annual Report filed with the Japanese government pursuant to the Securities
and Exchange Law of Japan, the amount of Director remuneration for the 106th Business Term
(fiscal year, which ended December 2006) was 1,078 million yen.
Note 1: The above includes remuneration to two directors that retired during the 106th Business
Term.
Note 2: The above includes bonuses to directors and retirement allowance based on resolutions
passed at the Ordinary General Meeting of Shareholders for the 105th Business Term.
Note 3: The above does not include provisions for accrued directors bonuses and accrued
directors retirement benefits.
The Support System Provided for Outside Directors and Outside Corporate Auditors (revised)
The Company supports the five Corporate Auditors, which include Outside Corporate Auditors, by
staffing full-time workers at the Office of Corporate Auditors.
Outside Corporate Auditors are given prior explanations of the Board of Directors meeting
agendas, provided by a Non-outside Corporate Auditor or the person in charge of the relevant
division. In addition, although all Outside Corporate Auditors are charged with attending all
meetings to receive reports and explanations regarding conducted audits from the Accounting
Auditors and Corporate Audit Center, when an Outside Corporate Auditor is not able to attend such
meetings, a Corporate Auditor or full-time staff member that did attend will provide a report to
enable the Outside Corporate
Auditors to grasp the situation. Furthermore, the Board of Corporate Auditors, which meets at
least once a month, holds liaison meetings, at any time, for the purpose of sharing information
and supplementing the Board of Corporate Auditor Meetings, and exchanging information on
important items and various audit details among themselves.
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Items Concerning Functions such as Execution of Duties, Audit and Supervision, Designation, and Remuneration Determination (revised) |
In addition to the director and corporate auditor systems, the Company has a corporate governance
structure that incorporates its own internal auditing system.
With a Board consisting of 27 Directors, none of which are Outside Directors, the Company pursues
rational and effective management decision-making. Important matters are ratified by the Board of
Directors and Executive Committee, which, in principle, are based on full participation of the
Companys Directors. The Company has also established committees to address important management
themes with the aim of complementing the business operation structure and facilitating efficient
decision-making while, at the same time, realizing a mutual supervisory function for such matters
as compliance and ethics.
The Corporate Auditors of which there are five, including three Outside Corporate Auditors, in
accordance with audit policies and allocation of responsibilities, conducts strict audits through
attending Board of Directors meetings, Executive Committee meetings and other meetings of various
committees, listening to operating reports from Directors and others, inspecting documents of
important resolutions, and investigating the Companys business situation and assets, to fulfill
its monitoring function of the Board of Directors in the performance of its duties.
Furthermore, close cooperation among the Corporate Auditors, the Accounting Auditors and the
Corporate Audit Center serves to enhance each monitoring function.
Furthermore, based on internal audit rules, the Corporate Audit Center (internal auditing)
conducts audits covering such areas as internal control systems, and provides assessments and
proposals. The various relevant administrative divisions also work with the Corporate Audit Center
to audit such areas as product quality, environmental issues, information security and physical
security.
Regarding external audits, with the aim of monitoring the independency of the accounting firm, the
Company introduced a prior approval system by the Board of Corporate Auditors for contents of
auditing and other service contracts and relevant fees. Based on policies and procedures of the
prior approval for both auditing and non-auditing services, each contract is closely reviewed for
prior approval.
The Company has an auditing service contract with Ernst & Young ShinNihon to audit its financial
statements. To check the validity of the audit, the Companys Corporate Auditors receive detailed
explanations, including documents, from the Accounting Auditors about the quality management
system regarding audits.
The names and other details of the certified public accountants that carried out accounting audit
work for the Company for the 106th Business Term (fiscal year 2006, which ended December) are
listed below.
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Certified Public Accountant |
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Accounting Firm |
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Designated
Partner
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Operating
Partner
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Hideo Kojima
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Ernst & Young
ShinNihon |
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Designated
Partner
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Operating
Partner
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Masashi Sakakura
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Ernst & Young
ShinNihon |
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Designated
Partner
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Operating
Partner
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Takashi Yoshida
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Ernst & Young
ShinNihon |
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Designated
Partner
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Operating
Partner
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Yuichiro Munakata
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Ernst & Young
ShinNihon |
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Designated
Partner
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Operating
Partner
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Hiroki Suzuki
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Ernst & Young
ShinNihon |
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Note 1: Since all partners with have fewer than 7 years of consecutive audits, the number of
years of consecutive audits have been omitted.
Note 2: The accounting firm has voluntarily taken measures to ensure that Operating Partners do
not work in excess of the fixed term of auditing the Company.
Auditing assistants that carried out audit work for the Company: (Certified Public Accountants:
24; Junior Accountants: 30; Others: 15)
III. |
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Implementation of Measures Related to Shareholders and Other Stakeholders |
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Measures to Revitalize the Shareholders Meetings and Facilitate the Exercise of Voting Rights |
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Supplementary Information |
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Early Distribution of Notice
Regarding the Ordinary
General Meeting of
Shareholders
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The Company sent its Notice of Convocation of the
Ordinary General Meeting of Shareholders 27 days prior
to its latest Ordinary General Meeting of Shareholders. |
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Other
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For foreign shareholders, the Company prepares English
translations of its Notice of Convocation of the Ordinary
General Meeting of Shareholders and Business Report
and distributes this information to standing proxies. |
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Existence or |
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Supplementary Information |
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Nonexistence |
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of explanations |
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by a company |
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representative |
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Holding of Periodic
Conferences for
Individual
Investors
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Exists
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In 2005, the President & CEO (at that time) held
a conference. In 2006, the Senior Managing
Director and Group Executive of Finance &
Accounting Headquarters (at that time) held two
conferences. |
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Holding of Periodic
Conferences for
Analysts and
Institutional
Investors
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Exists
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In 2006, the President & CEO (at that time) held
a conference on management policy (Corporate
Strategy Conference). Furthermore, on a
quarterly basis, on the day financaial results
were announced, the Senior Managing Director
and Group Executive of Finance & Accounting
Headquarters (at that time) held conferences for
analysts and institutional investors in Japan to
report the results. In addition, the Company held
two conferences, focusing on product groups
hosted by the executive in charge of each group. |
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Holding of Periodic
Conferences for
Overseas
Investors
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NA
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In 2006, the Senior Managing Director and
Group Executive of Finance & Accounting
Headquarters (at that time) visited overseas
investors to discuss the Companys
management and business strategies. In
addition, on a quarterly basis, on the day
financial results were announced, the Senior
Managing Director and Group Executive of
Finance & Accounting Headquarters (at that
time) hosted conference calls to report the
results. Also, in the past, Representative
Directors have occasionally held conferences
with investors overseas. |
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Posting of IR
Materials on
Homepage
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Exists
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As a general rule, the Company strives to post
all disclosed materials on its Japanese and
English language websites. The websites also
include information on the Companys stock
price, historical financial data (10-year
summary), and audio or video from various
recently held investor-related conferences. |
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Establishment of a
Post for IR
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NA
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The IR Promotion Division, which is a part of the
Global Finance Center, organized under Finance &
Accounting Headquarters, is in charge of
investor relations. The Director in charge of
investor relations is the Managing Director and
Group Executive of Finance & Accounting
Headquarters. The person in charge of the
investor relations program on a day-to-day basis is
the general manager. |
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3. |
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Measures Concerning Respecting the Position of Stakeholders |
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Supplementary Information |
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Internal Rules, etc.
Regarding Respecting the
Position of Stakeholders
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In line with Canons corporate philosophy of
kyoseiliving and working together for the common
goodthe Company works to fulfill its social
responsibilities, fostering good relations, not only with its
customers, the communities in which the Company
operates, and shareholders, but also with nations and the
environment. These objectives are outlined in the Canon
Group Code of Conduct, which Canon Directors and
employees adhere to when conducting business
activities. |
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Implementation of
Environmental
Conservation Activities,
CSR Activities, etc.
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Regarding the Companys environmental conservation
activities and CSR activities, related divisions are in
charge of handling these responsibilities in accordance
with Canons corporate philosophy of kyosei. |
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Detailed information on these activities appears in the
Sustainability Report, which the Company publishes to
ensure accountability to its stakeholders. |
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Establishment of Policies,
etc. Concerning Supplying
Information for
Stakeholders
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As for information-disclosure policies, the Company has
drawn up its own guidelines, which it adheres to when
disclosing information. In addition, the Company
established the Disclosure Committee in 2005 to ensure
that important management information is disclosed in an
accurate, comprehensive, and fair manner. |
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IV. |
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Basic Policy Concerning Internal Control Systems and Overview of their Implementation |
The following is an overview of Canons Basic Policy regarding Internal Control Systems and the
Companys implementation of such systems.
1. |
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System for ensuring Directors and Employees Compliance with Laws and Articles of
Incorporation |
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(1) |
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Based on the spirit of the Three Selfs (self-motivation,
self-management, and self-awareness)a Canon universal principle dating back to
the Companys foundingthe Company established the Canon Group Code of Conduct as
a standard to which Directors and employees must adhere when performing their
work. Canons Corporate Ethics and Compliance Committee, which manages and
oversees this initiative, promotes compliance activities through compliance staff
assigned to each division. |
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(2) |
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The Companys internal auditing, legal, and other divisions work to
strengthen |
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compliance through law-abidance guidance and monitoring. |
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(3) |
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An in-house hotline system is employed to help prevent improprieties. |
2. |
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System for Maintaining and Managing Information Relating to the Performance of Duties by
Directors |
Information relating to the performance of duties by Directors is maintained and managed in
accordance with the Companys basic rules for document management and other in-house rules. A
system has been established that enables Directors, Corporate Auditors, and internal auditing to
access this information anytime.
3. |
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Rules and Other Systems Regarding Management of Risk of Loss |
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(1) |
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Important matters are carefully deliberated at the Executive Committee
and in other various Committees to eliminate or reduce business risks. |
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(2) |
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Business processes are specified and risks are evaluated based on
guidelines of the Internal Control Committee to ensure the accuracy and
reliability of financial reporting. This must be documented in writing, and the
status of control activity is regularly confirmed. |
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(3) |
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A risk management system has been created through the formulation and
observance of various in-house rules to respond to diversifying risks. In
particular, Basic Policies Regarding Product Safety have been established, which
govern efforts in supplying customers with safe products that will allow
comfortable and satisfactory use. |
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(4) |
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Auditing by internal auditing is carried out for the early detection and
resolution of risks. |
4. |
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System for Assuring Directors Efficient Execution of Duties |
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(1) |
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Important matters are carefully deliberated in advance by the Executive
Committee and in various Committees to promote prompt and appropriate decision
making by Directors. |
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(2) |
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Management policies are explained in long-term management plans, and
Company goals are given concrete shape in medium-term plans. In addition, annual
and quarterly short-term plans and monthly budgetary control are used to monitor
performance progress, through which the Company makes optimum use of management
resources. |
5. |
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System for Ensuring Appropriate Groupwide Operations |
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(1) |
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Based on the Canon Group Code of Conduct, the Company promotes Groupwide
compliance and infuses an awareness of compliance and corporate ethics. |
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(2) |
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The internal auditing, legal, and other divisions provide guidance and
monitoring with regard to the observance of laws in the business activities of all
Group companies. |
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(3) |
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The soundness and efficiency of the Groups business activities are
ensured by means of Groupwide medium-term plans and deliberations in the various
Committees. |
6. |
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Matters Regarding Employees Who Assist the Duties of Corporate Auditors and Their
Independence |
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(1) |
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The Office of Corporate Auditors has been established, and full-time
employees of a requisite size have been assigned to it. |
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(2) |
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The Office is an organization independent of the Board of Directors, and
changes in its personnel require the prior consent of the Board of Corporate
Auditors. |
7. |
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System of Reporting to Corporate Auditors and Other Systems for Securing the
Effectiveness of Auditing by Corporate Auditors |
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(1) |
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Directors promptly report to corporate auditors matters that may have a
significant impact on the Company, and deliver reports periodically to corporate
auditors regarding matters they and the corporate auditors have previously agreed
upon in consultations. |
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(2) |
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Corporate auditors periodically receive reports from accounting auditors. |
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(3) |
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Corporate auditors attend Executive Committee and other important
meetings. |
1. |
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Matters Regarding Takeover Defense |
Not introduced.
2. |
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Other Items Concerning Corporate Governance Systems, etc. (revised) |
The following is an overview of recently implemented measures aimed at enhancing corporate
governance.
In 2004, the Company established the Corporate Ethics and Compliance Committee and Internal
Control Committee as standing committees with the president appointed as chairman of both
organizations. The aim of the Corporate Ethics and Compliance Committee is to raise and infuse
compliance and ethical awareness throughout the Company. To raise the effectiveness of
these activities, the related administrative department, which had been part of the General
Affairs Headquarters, was made an independent unitthe Corporate Ethics and Compliance
Administration Officeunder the direct control of the Companys president. A Company Director
was appointed to head the office.
The Internal Control Committee has built a highly effective own internal control system and has
started activities, which not only aim to ensure the reliability of the Companys financial
reporting, but also to ensure the effectiveness and efficiency of the Companys business
operations, as well as compliance with related laws.
In order to enhance the management monitoring function of the Board of Corporate Auditors, from
March 30, 2006, the number of Corporate Auditors was increased from four (two Non-outside
Corporate Auditors, two Outside Corporate Auditors) to five (two Non-outside Corporate Auditors,
three Outside Corporate Auditors).
Moreover, in order to strengthen the auditing function of the Corporate Audit Center, which is in
charge of the internal auditing, the staff has been gradually increased and now numbers 49 (as of
June 30, 2007).
As the Company is listed on the New York Stock Exchange, from fiscal year 2006, it is subject to
Section 404 of the Sarbanex-Oxley Act of 2002 (Public Company Accounting Reform and Investor
Protection Act of 2002).
The Company built and employs its own internal control system and, according to the Managements
Report on Internal Control over Financial Reporting, issued in March 2007, and the audit of the
Accounting Auditors, the effectiveness of this internal control over financial reporting as of
December 31, 2006 was confirmed.
Through these measures, the Company has placed emphasis on building systems to ensure the proper
functioning of corporate governance. Going forward, to ensure the everlasting functioning of
corporate governance and the Companys continued growth and development, the Company will foster
a corporate culture whereby all Directors and all employees conduct themselves with an awareness
of compliance and corporate ethics.